You are provided with some default additions when launching Surf Payroll for commonly used additions like Holiday pay, Maternity/Paternity pay, Illness benefit and Ex-Gratia payments.

You also have the option of setting up payroll specific additions. These may be personal to your company but the taxation of these payments can only be decided by the Revenue. You may already know if PAYE/USC and PRSI are applicable to your addition, but if you are unsure you can contact the revenue.

This guide will run you through the following options.

• Setting up Additions
• Updating Addition
• Removing Addition

Move to the Additions Page

1. On the left panel, click Settings.

2. The SETTINGS page appears. Under the PAYROLL heading, click Additions.

3. The ADDITIONS page appears.

Setting up Additions

1. The Additions page shows the addition components. Note that Maternity Pay and Paternity Pay are default components which cannot be updated or removed. To view more information on either of these additions, move the mouse over the icon.

2. Click Add Addition.

3. The Addition Details window appears. Enter the following details for the addition component you are setting up.

FIELD	STEP
DESCRIPTION	Brief description or a heading of the addition.
Multiply by Holiday Periods	To have the addition amount multiply with the number of holiday periods for all employees, tick this option.
Active	To apply the addition to payroll, tick this. When you make the addition active and also apply this by ticking the component from the Additions & Deductions tab of the employee, it reflects on the Payroll Details page. If you untick this and then generate a payroll, the addition components do not appear on the Payroll Details page.
Applicable for all Employees	Set up custom additions and, optionally, a default amount that applies to all employees. Tick the option and, if applicable, enter a default amount at the DEFAULT AMOUNT (€) field. A confirmation message appears. To apply the addition, click OK.
Applicable to Salaried Employee(s)	This option allows you to add an amount calculated by multiplying a custom number of units by a custom hourly rate to all salaried employees. It is not applicable to employees working on daily and hourly basis. After ticking, you need to enable the option for each employee under the Additions & Deductions tab for the component to reflect on their pay. You may also set up an addition and not tick it and then apply the addition under the Additions & Deductions tab. In that case, you are not allowed to tick it back. The component is displayed under the PAYMENTS/ADDITIONS heading of the Pay Slip after payroll is processed. After the payroll is run, you can update the addition amount under the NON-TAXABLE ADDITIONS heading of the PAYROLL DETAILS page. The component is influenced by the following actions: Do not Pay Regenerate Reset and Advance Calculation
SUBJECT TO	Select the heads under which the Business will deduct from the addition amount.
INCLUDE IN PENSION CALCULATION	To include in a pension scheme, select.
DEFAULT AMOUNT (€)	Default addition amount. You can change the amount when you apply the addition for individual employees.

4. To save the addition record, click Save.

Updating Additions

To update the additions, complete the following steps. Note that you are not allowed to delete or change the default additions.

1. The Settings page appears. On the Settings page, under the PAYROLL heading, click Additions.

2. The Additions page appears. On the Additions page, under the Name column, click the required addition heading.

3. The Addition Details window appears. On the Addition Details window, update the following details, as required.

FIELD	STEP
DESCRIPTION	Brief description or a heading of the addition.
Multiply by Holiday Periods	To have the addition amount multiply with the number of holiday periods for all employees, tick this option.
Active	To apply the addition on payroll, select.
SUBJECT TO	Select the heads under which the Business will deduct from the addition amount.
INCLUDE IN PENSION CALCULATION	To include in a pension scheme, select.
DEFAULT AMOUNT (€)	Default addition amount. You can change the amount when you apply the addition for individual employees.

4. To save the changes to the addition, click Save.

 

Removing Addition

You also have the option to remove an addition if it has not already been used in payroll processing. To remove an addition, complete the following steps.

1. The Settings page appears. On the Settings page, under the PAYROLL heading, click Additions.

2. The Additions page appears. On the Additions page, click corresponding to the required addition record and from the inline menu, click Remove.

3. The Confirmation Message window appears. On the Confirmation Message window, click Remove.

4. The Information Message window appears. On the Information Message window, click OK.

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